Legal information

Privacy Policy (English translation; the German version prevails)

Name and address of the controller:
The controller within the meaning of the General Data Protection Regulation, other national data-protection laws of the Member States and other applicable data-protection provisions is:

1. gemeinnütziger Aus- und Weiterbildungsverbund Altenburg -AWA- e.V.
Friedrich-Ebert-Straße 33
04600 Altenburg
Telephone: +49 3447 50 69 07
Fax: +49 3447 50 69 08

E-Mail: info@awa-ev.de
Website: www.awa-ev.de

Responsible for data processing:
You can contact our Data Protection Officer at:
1. gemeinnütziger Aus- und Weiterbildungsverbund Altenburg -AWA- e.V.
Data Protection Officer
Friedrich-Ebert-Straße 33
04600 Altenburg
Telephone: +49 3447 50 69 07
Fax: +49 3447 50 69 08

E-Mail: datenschutzbeauftragter@awa-ev.de
Website: www.awa-ev.de

1. Scope of the processing of personal data
We generally process our users’ personal data only to the extent necessary to provide a functional website and our content and services. Personal data is normally processed only with the user’s consent. An exception applies where prior consent cannot be obtained for practical reasons and the processing is permitted by law.

2. Legal basis for processing personal data
Where we obtain the data subject’s consent for the processing of personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
Where the processing of personal data is necessary for the performance of a contract to which the data subject is party, Article 6(1)(b) GDPR serves as the legal basis. This also applies to processing required in order to take steps prior to entering into a contract.
Where processing is necessary for compliance with a legal obligation to which our organisation is subject, Article 6(1)(c) GDPR serves as the legal basis.
Where processing is necessary to protect the vital interests of the data subject or another natural person, Article 6(1)(d) GDPR serves as the legal basis.
Where processing is necessary for the purposes of a legitimate interest pursued by our organisation or a third party, and the interests, fundamental rights and freedoms of the data subject do not override that interest, Article 6(1)(f) GDPR serves as the legal basis.

3. Erasure and storage period
The personal data of the data subject is erased or restricted as soon as the purpose for which it was stored no longer applies. Data may also be stored where this is required by European or national legislation, regulations or other provisions to which the controller is subject. Data is also restricted or erased when a statutory retention period expires, unless continued storage is required for entering into or performing a contract.

4. Description and scope of data processing
Each time our website is accessed, our system automatically collects data and information from the computer system of the requesting device.
The following data is collected:
(1) Information about the browser type and version used
(2) The user’s operating system
(3) Date and time of access
(4) Websites from which the user’s system reaches our website
(5) Websites accessed by the user’s system via our website

This data is also stored in our system log files. This does not include the user’s IP address or other data that would allow the information to be attributed to a user. This data is not stored together with other personal data relating to the user.

5. Legal basis for data processing
The legal basis for the temporary storage of data is Article 6(1)(f) GDPR.

6. Purpose of data processing
Temporary storage of the IP address by the system is necessary to deliver the website to the user’s device. The user’s IP address must therefore remain stored for the duration of the session. These purposes also constitute our legitimate interest in data processing pursuant to Article 6(1)(f) GDPR.

7. Storage period
The data is erased as soon as it is no longer required for the purpose for which it was collected. Where data is collected to provide the website, this is the case when the relevant session ends.

8. Right to object and request erasure
The collection of data for the provision of the website and its storage in log files is essential for operating the website. The user therefore has no right to object to this processing.

Use of cookies

To manage the cookies and similar technologies used (tracking pixels, web beacons, etc.) and the related consents, we use the “Real Cookie Banner” consent tool. Details about how Real Cookie Banner processes data are available at https://devowl.io/de/rcb/datenverarbeitung/.

The legal bases for processing personal data in this context are Article 6(1)(c) and Article 6(1)(f) GDPR. Our legitimate interest is the management of the cookies and similar technologies used and the related consents.

Providing personal data is neither contractually required nor necessary for entering into a contract. You are not obliged to provide personal data. If you do not provide it, we cannot manage your consents.

Our website uses cookies. Cookies are text files stored by the internet browser on the user’s computer system. When a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string that enables the browser to be uniquely identified when the website is visited again.
We use cookies to make our website more user-friendly. Some elements of our website require the requesting browser to be recognised even after the user changes pages.
The user data collected in this way is pseudonymised using technical measures. It can therefore no longer be attributed to the requesting user. The data is not stored together with other personal data relating to the user.
When users access our website, an information banner informs them about the use of cookies for analytics purposes and refers them to this Privacy Policy. It also explains how the storage of cookies can be prevented through the browser settings.
The legal basis for processing personal data using cookies is Article 6(1)(f) GDPR.
Technically necessary cookies are used to make websites easier to use. Some functions of our website cannot be provided without cookies. These require the browser to be recognised after a change of page.
User data collected by technically necessary cookies is not used to create user profiles.
Analytics cookies are used to improve the quality of our website and its content. They allow us to understand how the website is used and to continuously improve our services. These purposes also constitute our legitimate interest in processing personal data pursuant to Article 6(1)(f) GDPR.
Cookies are stored on the user’s device and transmitted from it to our website. As a user, you therefore have full control over the use of cookies. You can disable or restrict the transmission of cookies by changing your browser settings. Cookies already stored can be deleted at any time, including automatically. If cookies are disabled for our website, some functions may no longer be fully available.

Contact form and email contact
Our website contains a contact form that can be used to contact us electronically. If a user uses this option, the data entered in the form is transmitted to us and stored. This data comprises:
(1) Name
(2) Email address
(3) Telephone number
(4) Subject and message

During the submission process, users are referred to this Privacy Policy regarding the processing of their data.
Alternatively, you may contact us using the email address provided. In this case, the personal data transmitted with the email is stored.
The data is not disclosed to third parties in this context. It is used exclusively to process the conversation.
Where the user has given consent, Article 6(1)(a) GDPR is the legal basis for processing the data. Article 6(1)(f) GDPR is the legal basis for processing data transmitted by email. If the email contact is intended to enter into a contract, Article 6(1)(b) GDPR is an additional legal basis.
We process personal data from the input form solely to handle the enquiry. In the case of contact by email, this also constitutes our necessary legitimate interest in processing the data.
Other personal data processed during submission is used to prevent misuse of the contact form and to ensure the security of our information technology systems.
The data is erased as soon as it is no longer required for the purpose for which it was collected. For personal data from the contact form and data sent by email, this is the case when the relevant conversation with the user has ended. The conversation is deemed ended when the circumstances indicate that the matter has been conclusively resolved.
Additional personal data collected during the submission process is erased no later than seven days after collection.
Users may withdraw their consent to the processing of personal data at any time. Where a user contacts us by email, they may object to the storage of their personal data at any time. In that case, the conversation cannot be continued.
Withdrawal of consent and objections to storage should be addressed to the contact named above.
In this case, all personal data stored in connection with the contact is erased.

Use of script libraries (Google Web Fonts)
To display our content correctly and attractively across browsers, this website uses script and font libraries such as Google Web Fonts (https://www.google.com/webfonts/). Google Web Fonts are transferred to your browser cache to avoid repeated loading. If your browser does not support Google Web Fonts or blocks access, content is displayed using a standard font.
Calling script or font libraries automatically establishes a connection with the library provider. It is theoretically possible—although currently unclear whether and for what purposes—that such providers collect data.
Google’s Privacy Policy is available here: https://www.google.com/policies/privacy/.

Use of Google Maps
This website uses the Google Maps API to display geographical information visually. When Google Maps is used, Google also collects, processes and uses data about visitors’ use of the map functions. Further information about data processing by Google is available in Google’s privacy information: https://www.google.com/policies/privacy/. You can also adjust your personal privacy settings in Google’s privacy centre.

Your rights
Where your personal data is processed, you are a data subject within the meaning of the GDPR and have the following rights against the controller:
1. Right of access
You may ask the controller to confirm whether personal data concerning you is being processed by us.
Where such processing takes place, you may request the following information from the controller:
(1) the purposes for which the personal data is processed;
(2) the categories of personal data processed;
(3) the recipients or categories of recipients to whom personal data concerning you has been or will be disclosed;
(4) the envisaged period for which personal data concerning you will be stored or, if this cannot be specified, the criteria used to determine that period;
(5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller, or a right to object to such processing;
(6) the existence of a right to lodge a complaint with a supervisory authority;
(7) any available information as to the source of the data where the personal data was not collected from the data subject;
(8) the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.
You have the right to request information as to whether personal data concerning you is transferred to a third country or an international organisation. In this context, you may request information about the appropriate safeguards pursuant to Article 46 GDPR relating to the transfer.

2. Right to rectification
You have the right to obtain rectification and/or completion from the controller if the personal data concerning you is inaccurate or incomplete. The controller must make the correction without undue delay.

3. Right to restriction of processing
You may request restriction of the processing of personal data concerning you under the following conditions:
(1) if you contest the accuracy of the personal data for a period enabling the controller to verify its accuracy;
(2) the processing is unlawful and you oppose erasure of the personal data and request restriction of its use instead;
(3) the controller no longer needs the personal data for processing purposes, but you require it for the establishment, exercise or defence of legal claims; or
(4) if you have objected to processing pursuant to Article 21(1) GDPR and it has not yet been determined whether the controller’s legitimate grounds override your grounds.
Where processing of personal data concerning you has been restricted, such data may—apart from storage—be processed only with your consent, for the establishment, exercise or defence of legal claims, for the protection of the rights of another natural or legal person, or for reasons of important public interest of the Union or a Member State.
If processing has been restricted under the conditions above, the controller will inform you before the restriction is lifted.

4. Right to erasure
a) Obligation to erase
You may request that the controller erase personal data concerning you without undue delay, and the controller is obliged to do so where one of the following grounds applies:
(1) The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
(2) You withdraw the consent on which the processing is based pursuant to Article 6(1)(a) or Article 9(2)(a) GDPR, and there is no other legal ground for the processing.
(3) You object to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object pursuant to Article 21(2) GDPR.
(4) The personal data concerning you has been unlawfully processed.
(5) Erasure of the personal data concerning you is required to comply with a legal obligation under Union or Member State law to which the controller is subject.
(6) The personal data concerning you was collected in relation to the offer of information society services pursuant to Article 8(1) GDPR.
b) Information provided to third parties
Where the controller has made personal data concerning you public and is obliged pursuant to Article 17(1) GDPR to erase it, the controller shall, taking account of available technology and implementation costs, take reasonable steps, including technical measures, to inform controllers processing that data that you have requested erasure of any links to, or copies or replications of, that personal data.
c) Exceptions
The right to erasure does not apply to the extent that processing is necessary
(1) for exercising the right of freedom of expression and information;
(2) for compliance with a legal obligation requiring processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Article 89(1) GDPR, where the right referred to in section (a) is likely to render impossible or seriously impair achievement of the objectives of that processing; or
(5) for the establishment, exercise or defence of legal claims.

5. Right to notification
If you have exercised your right to rectification, erasure or restriction of processing against the controller, the controller must communicate that rectification, erasure or restriction to each recipient to whom the personal data concerning you has been disclosed, unless this proves impossible or involves disproportionate effort.
You have the right to be informed by the controller about those recipients.

6. Right to data portability
You have the right to receive personal data concerning you that you have provided to the controller in a structured, commonly used and machine-readable format. You also have the right to transmit that data to another controller without hindrance from the controller to which it was provided, where
(1) the processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a) GDPR, or on a contract pursuant to Article 6(1)(b) GDPR; and
(2) the processing is carried out by automated means.
In exercising this right, you also have the right to have personal data concerning you transmitted directly from one controller to another where technically feasible. This must not adversely affect the rights and freedoms of others.
The right to data portability does not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object
You have the right, on grounds relating to your particular situation, to object at any time to processing of personal data concerning you based on Article 6(1)(e) or (f) GDPR, including profiling based on those provisions.
The controller will no longer process personal data concerning you unless it demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms, or unless processing is required for the establishment, exercise or defence of legal claims.
Where personal data concerning you is processed for direct-marketing purposes, you have the right to object at any time to such processing, including profiling to the extent that it is related to such direct marketing.
If you object to processing for direct-marketing purposes, the personal data concerning you will no longer be processed for those purposes.
In connection with the use of information society services—and notwithstanding Directive 2002/58/EC—you may exercise your right to object by automated means using technical specifications.

8. Right to withdraw consent under data-protection law
You have the right to withdraw your consent at any time. Withdrawal does not affect the lawfulness of processing based on consent before its withdrawal.

9. Automated individual decision-making, including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply where the decision
(1) is necessary for entering into or performing a contract between you and the controller;
(2) is authorised by Union or Member State law to which the controller is subject and that law lays down suitable measures to safeguard your rights, freedoms and legitimate interests; or
(3) is based on your explicit consent.
Such decisions may not be based on special categories of personal data referred to in Article 9(1) GDPR unless Article 9(2)(a) or (g) applies and suitable measures are in place to safeguard your rights, freedoms and legitimate interests.
In the cases referred to in (1) and (3), the controller will implement suitable measures to safeguard your rights, freedoms and legitimate interests, including at least the right to obtain human intervention by the controller, to express your point of view and to contest the decision.

10. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that processing of personal data concerning you infringes the GDPR.
The supervisory authority with which the complaint has been lodged will inform the complainant of the progress and outcome of the complaint, including the possibility of a judicial remedy pursuant to Article 78 GDPR.